You can create different ticket types by defining when and where each will be sold, how many people will be admitted using the ticket, the cost and the number available for sale.
Important: Tickets are the mechanism for issuing Bidder Numbers and providing a digital "cart" for check-out so:
- All Bidders at a Gala event must have a ticket and
- Non-admission tickets (such as Raffle, pre/post event parties etc) must be set up as items, available as add-on purchases during the registration process
To Add or Edit Ticket Types:
Go to Admin > Site Settings > Ticket Sales > Ticket Types
Examples of commonly used ticket types:
Your site has the most common ticket types set up as default entries which you can edit or delete as desired. Described below are some additional common types (only the variations and atypical settings are noted).
Early Bird: Encourage guests to buy tickets in a timely fashion by setting up ticket types with prices that escalate as event nears.
For example:
- $40 Early Bird (ends 30 days prior to event)
- $50 Regular
- $75 Tickets at Door
In addition to getting guests to commit early, the early money can be used to cover event costs, and "early" attendees can help sell their neighbors on the idea of coming to your event.
- Priced at a discount
- Specify an end date for selling the discounted tickets. It's also a good idea to edit the regular tickets' dates to start selling only once the Early Bird options have expired.
Sponsorships: the best way for Standard-level subscribers to record/sell sponsorships that include comp tickets. (Note: Plus/Premium-level subscribers should use the built-in Sponsorship feature to sell sponsorships.)
- Create a Ticket Name that refers to the sponsor level eg: Bronze Sponsor
- Price = cost of sponsorship level
- FMV = FMV of tickets and any Ad Sales included in the package.
- Guests = number of comp tickets provided at that level.
- Description - detail all the perqs included in a Sponsorship at that level.
Wrist Bands/Activity Passes/Raffle Tickets etc:
- Be aware that Ticket Types are designed for admission and will issue a bidder number for each guest on a ticket. If bidder numbers are irrelevant to your event, then you can set up tickets for whatever you wish to sell and simply ignore the bidder numbers. If you will be using bidder numbers for an auction component, then create Ticket Types for admission/bidder tickets only and sell all other "add-on" tickets as Sellable Items available during registration and/or check-in instead.
Sponsor a Teacher:
We recommend setting these up as Items for sale during ticket purchase rather than as an admission ticket.
Advantages of selling as an add-on item:
- Ticket orders (and thus tickets) have buyer information embedded in the record. Since your goal is to offset the cost of teacher tickets, selling as items allows you to collect the revenue in an anonymous (to the teacher) manner.
- Avoids the expectation that someone is sponsoring a particular teacher.
- Allows you to create and assign the number and type of tickets you need for attending teachers (and their guests) rather than searching for sponsor tickets that must be edited to assign.
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