You can create different ticket types by defining when and where each will be sold, how many people will be admitted using the ticket, the cost and the number available for sale.
Important: Tickets are the mechanism for issuing Bidder Numbers and providing a digital "cart" for check-out so:
- All Bidders at a Gala event must have a ticket and
- Non-admission tickets (such as Raffle, pre/post event parties etc) must be set up as items, available as add-on purchases during the registration process
To Add or Edit Ticket Types:
Go to Site Settings > Registration > Tickets > Ticket Types
Examples of commonly used ticket types:
Your site has the most common ticket types set up as default entries which you can edit or delete as desired. Described below are some additional common types (only the variations and atypical settings are noted).
Early Bird: Encourage guests to buy tickets in a timely fashion by setting up ticket types with prices that escalate as event nears.
For example:
- $40 Early Bird (ends 30 days prior to event)
- $50 Regular
- $75 Tickets at Door
In addition to getting guests to commit early, the early money can be used to cover event costs, and "early" attendees can help sell their neighbors on the idea of coming to your event.
- Priced at a discount
- Specify an end date for selling the discounted tickets. It's also a good idea to edit the regular tickets' dates to start selling only once the Early Bird options have expired.
Sponsorships:
If your sponsorships include complimentary tickets, set up a Sponsor Ticket type and add the appropriate number of tickets to each of your Sponsorships.
- Add a Ticket Type called Sponsor Ticket.
- Quantity = 1. This allows you to use the same sponsorship ticket for each of your sponsorship levels.
- Set it for internal (not online) sale only.
- Price = $0.
- FMV = FMV of your single admission ticket.
- Quantity = # of sponsorships available x combined # of complimentary tickets included at each sponsor level.
Wrist Bands/Activity Passes/Raffle Tickets etc:
- Be aware that Ticket Types are designed for admission and will issue a bidder number for each guest on a ticket. If bidder numbers are irrelevant to your event, then you can set up tickets for whatever you wish to sell and simply ignore the bidder numbers. If you will be using bidder numbers for an auction component, then create Ticket Types for admission/bidder tickets only and sell all other "add-on" tickets as Sellable Items available during registration and/or check-in instead.
Sponsor a Teacher:
We recommend setting these up as Items for sale during ticket purchase rather than as an admission ticket.
Advantages of selling as an add-on item:
- Ticket orders (and thus tickets) have buyer information embedded in the record. Since your goal is to offset the cost of teacher tickets, selling as items allows you to collect the revenue in an anonymous (to the teacher) manner.
- Avoids the expectation that someone is sponsoring a particular teacher.
- Allows you to create and assign the number and type of tickets you need for attending teachers (and their guests) rather than searching for sponsor tickets that must be edited to assign.
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