Note: In order to link your WePay gateway with your event site, you must generate the WePay account from the software. WePay has integrated their account generation process into external software by design. We partner with WePay to provide our customers with access to their product, but our companies are not otherwise affiliated. All WePay gateway account(s) will be provided and managed by WePay exclusively.
Setting up your event site for a WePay gateway generates a temporary account which allows immediate credit card processing.
Setting up the account will trigger an email from WePay with instructions for completing a simple application and providing bank account details for where the credit card revenue should be deposited. You must submit the completed application to WePay within 30 days or your account will be disabled and the charges refunded to the buyer.
Returning Customers:
Standard/Plus/Premium: If you have used WePay on a previous event site, you can migrate the settings from the same account OR create a new WePay account. If you use the same email address for each application, the gateways will all appear in a master account - providing clear reporting of revenue streams from each event.
TipTop: WePay accounts cannot be migrated - you must create a new account for each event site.
WePay requires an email address and matching zip code in order to process transactions. The software will automatically add these fields to your ticket and registration forms if you haven't already done so. The zip code field will be displayed, but not automatically required (users will have to provide both in order to process a credit card). You may opt to require these fields for all users by editing your ticket field settings.
Zip codes must match the card's billing address and emails must be valid. WePay utilizes A.I. to scan for potentially fraudulent transactions and may retroactively cancel transactions using suspicious emails so be sure to instruct your team* to never enter "placeholder" emails in order to process a credit card.
*Past cancellations have almost exclusively resulted from staff/volunteers entering obviously invalid emails for unknown addresses when the buyer is not present to provide their email. Examples of flagged emails include fake@fake.com, none@gmail.com, or the same email associated with dozens of different names.
To create a WePay gateway, login to your event site
Go to: Admin > Site Settings > Payment / Credit Card > Setup Gateway (requires Chair role)
Temporary account is generated:
Finish setting up credit card processing on your event site
Go to Admin > Site Settings > Payment / Credit Card > Credit Card General:
Wait! You're not done yet. In order to get your money from WePay - you must tell them where to send it. Be sure to retrieve the email from WePay to complete your account setup. You can preview the Wepay.com steps here.
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