Auction Night Planning before you're too busy to think
Your event may still be a month away, but it's time to start nailing down your plans for event night volunteers, hardware, and other details. We strongly recommend you plan for the following in the next week or two. Each item on the list below links to help docs with information on executing different options. Think about these now, so there will be fewer surprises during the next few weeks:
For In-Person Galas and Virtual Events:
For Virtual Live Events (Virtual/Fusion Only):
Have you invited your event night team members, including your auctioneer and your AV team, to assume chair roles on your site?
Do you know how to give your supporters access to your event? (Ticket sales do not automatically generate invitations to attend your virtual event.)
Do you understand your livestream plan and the latency associated with it?
Have you scheduled a time to test your livestream broadcast method with all of the people (your auctioneer, your emcee, any additional speakers, your AV team) who will be using it on your event night?
Have you announced your virtual live event in your social media feeds and included a signup link?
For In-Person Galas:
Are you ready to Print bid and sign-up sheets, gift certificates, and other materials?
If your in-person event includes mobile bidding, have you tested the connectivity at your venue?
Experience has taught us that time spent planning before the crush of the last few weeks is never wasted. Surprises are inevitable but they are best small, mostly pleasant, and hopefully amusing.
Remember, if you get stuck, you can always use the Help Overview Map on your site's dashboard and the Help widget on the right edge of every page.
Help is on every page!
You'll receive our next email--a final checklist--about a week before your event. If you just can't stand the suspense, go ahead and check it out now: One Week to Go: A Quick Checklist.